Organization at work is a great tool to help us increase our productivity and keep our tasks and projects in order. However, becoming better organized means more than just keeping your pens and pencils in the right drawer. It’s more important to develop good organizing habits and valuable techniques that will keep you on the right track in whatever you have to do at work.
Keeping Items Within Arm’s Reach
When in your work space, design your work layout so that everything is within your arm’s reach. We waste so much time having to go out of our way to go get a certain file or to stand by the copier. Generally, if you have to leave your work space to get something, you can become distracted or lose focus, which can interfere with your work and your level of productivity. So when you get to work each day, before you do anything else, reorganize your area so you have immediate access to everything, such as your computer, supplies and even files and folders. Taking time to do this at the beginning of the day will not only better organize your workspace, but it will save so much time that could have been wasted throughout the day.
Only Have Current Projects on Your Desk
You may have a variety of stacks of papers and projects on your desk, but the key is in knowing what is in them. Keeping your desk more organized by only keeping projects that you are currently working with, in your work area. Projects that you have finished should be filed away in the appropriate place, while projects that you haven’t yet started should not be in the work area until you do. Having these projects in sight with your current projects can cause confusion and a lack of focus on unimportant details. Stay focused on current projects by keeping them on your immediate desk area, and don’t allow anything else to encroach.
Questions to ask yourself when keeping projects on your desk:
- When does this need to be finished?
- Is it something that can be completed later?
- Has this already been completed?
Arranging Your Drawers
When you are organizing your different drawers at work, think about how each one functions in your everyday routine. What purpose do your desk drawers serve? How often do you use your filing cabinet drawers? Drawers that are within arm’s reach, such as your desk drawers, should house items that you use often, but don’t necessarily need every day. You want to ensure you have access to everything without a hitch, while not letting things clutter your desk workspace. Keep your filing cabinet drawers organized by a certain filing system, whether it is by color labels or alphabetical sorting. However you decide to arrange and organize your office drawers, be sure to find a method that works for you and will help increase your ease with finding anything you may need.